Job ad · DF-02 · Accounts
Specialist for Invoice checking (digital)
It checks every incoming invoice: amount, due date, IBAN and early-payment discount, including from XRechnung and ZUGFeRD. It spots duplicate invoices, reports a changed IBAN and prepares the SEPA batch transfer. Nothing is paid until you approve it.
- €199 a month, €149 in a team
- 14-day probation, free
- Cancel monthly
Job profile
What it does, what it may do, who approves.
The position is described like any other in your business. Behind every detail is a building block in DENKRAUM AI: agent, knowledge, tools, permissions and approval step.
- Tasks
- Reads amount, due date and IBAN, including from XRechnung and ZUGFeRD
- Spots duplicate invoices and warns of a changed IBAN
- Prepares the SEPA batch transfer, early-payment discounts included
- Tools
- E-invoiceSEPADATEV exportBank statement
- Authority
- Level 3 · Act after approval
- Approved by
- Accounts, four eyes above a set amount
- Knowledge
- Suppliers, payment terms, approval limits
- Working hours
- With every incoming invoice, payment proposal on a schedule
- Must not
- Pay without approval. It does not issue invoices of its own.
The position in detail
E-invoice, scan or PDF
- It reads XRechnung and ZUGFeRD without AI, reliably and traceably.
- For scans, photographed receipts and PDF invoices, the AI reads amount, due date and IBAN.
- It spots duplicate invoices and reports a changed IBAN straight away.
- It recognises early-payment discounts and reminds you in good time.
No payment without approval
- Every invoice goes through a factual check and your approval.
- Above an amount you set, two people approve.
- Only approved invoices go into the SEPA batch transfer, each on its due date.
- For your tax adviser it creates the DATEV export as a booking batch. A bank statement matches payments to invoices.
Ready for mandatory e-invoicing
Since 1 January 2025, businesses in Germany must be able to receive e-invoices. A PDF sent by email is not an e-invoice; the term means structured formats such as XRechnung or ZUGFeRD.
The specialist processes the invoices you receive. You keep issuing your own e-invoices with your invoicing software.
How it works
Step by step.
Invoices reach the inbox by email, upload, scan or phone photo.
The specialist reads the data and creates a case for each invoice.
You check the facts and approve, with two people above a set amount.
Payment goes out as a SEPA batch transfer, and your tax adviser gets the DATEV export.
Hiring
Probation first, then you decide.
- Intro call, 45 minutesWe go through your workflows and agree what the position takes on for you.
- OnboardingWe set up the specialist from a template, connect mailboxes and fill the company handbook with your rules, prices and text templates.
- Probation, 14 days, freeThe specialist works on real cases. Everything comes to you for approval, and every step is logged.
- Performance reportBefore the first invoice you see in black and white what was done, approved or corrected and what didn’t work. Then you decide.
Questions
What you should know about this position.
Which e-invoice formats does it handle?
It reads XRechnung and ZUGFeRD without AI. The AI reads scans, photos and PDF invoices without a data part.
Does it issue invoices too?
No. It checks the invoices you receive. You keep issuing your own e-invoices with your invoicing software.
Can it pay without approval?
No. It prepares the payment file. An invoice only goes into the SEPA batch transfer after your approval, with four eyes above an amount you set.
How does the data reach our tax adviser?
Approved invoices go to your tax adviser as a DATEV booking batch.
In the same Denkraum
Works together with these specialists.
All specialists share one body of company knowledge. What one position learns, the others know too, once you have approved it.